Privacy Policy

Effective Date: June 24, 2026

Freedom Sef Inc. respects your privacy and is committed to protecting your personal information. This Privacy Policy describes the types of information we may collect from you, the purposes for which we use that information, the circumstances in which we may share it, and the steps we take to safeguard it.

By accessing or using the website freedomsef.buzz or by engaging our services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with any part of this policy, you should discontinue use of our website and services.

1. Interpretation and Definitions

1.1 Company

In this Privacy Policy, Freedom Sef Inc., we, us, and our refer to Freedom Sef Inc., a corporation incorporated under the laws of the Province of Ontario, Canada, with its registered office at:

1.2 Personal Information

Personal information means any information relating to an identified or identifiable natural person. This includes, but is not limited to, a name, an email address, a telephone number, an IP address, and any other data that can be used to identify an individual, directly or indirectly.

1.3 Processing

Processing means any operation or set of operations performed on personal information, whether by automated means or otherwise, including collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, alignment, combination, restriction, erasure, or destruction.

2. Information We Collect

2.1 Information You Provide Directly

We collect personal information that you voluntarily provide when you:

• Submit a contact form on our website at freedomsef.buzz;
• Communicate with us by email, telephone, or postal mail;
• Engage us to provide computer systems design or consulting services;
• Provide information in the course of a business relationship with us.

The categories of personal information we may collect include: your full name, email address, telephone number, company name, job title, and the content of your communications with us.

2.2 Information Collected Automatically

When you visit our website, certain information is collected automatically by our web server and hosting infrastructure. This includes:

• Your IP address and the hostname associated with it;
• The date and time of your visit;
• The pages you access and the resources you request;
• The referring URL, if any;
• Your browser type, operating system, and device type;
• HTTP status codes and response sizes for requests.

This information is collected through standard server access logs. We do not use third-party analytics services, advertising cookies, or tracking pixels on our website.

2.3 Cookies

Our website does not set cookies for tracking, advertising, or analytics purposes. We may set a strictly necessary session cookie solely to maintain the state of our contact form submission for security purposes. This cookie contains no personal information and expires when you close your browser.

2.4 Information We Do Not Collect

We do not collect, process, or store sensitive personal data (such as racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data, health information, or information concerning a natural person's sex life or sexual orientation) through our website. We do not knowingly collect information from children under the age of 16.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

• Service Delivery: To provide computer systems design, consulting, and related services that you have requested or contracted us to perform.
• Communication: To respond to your inquiries, provide information about our services, and maintain business communications.
• Contractual Obligations: To fulfill our obligations under any agreement between you and Freedom Sef Inc.
• Legal Compliance: To comply with applicable laws, regulations, and legal processes, including tax and corporate record-keeping requirements.
• Security and Operations: To maintain the security, availability, and integrity of our website and internal systems; to detect, prevent, and investigate security incidents, fraud, and abuse.
• Business Development: To improve our services and to understand the needs of our clients and prospective clients.

We will not use your personal information for any purpose incompatible with the purpose for which it was collected without first obtaining your consent, unless otherwise required or permitted by law.

4. Legal Basis for Processing

We process personal information on the following legal bases:

• Consent: Where you have given clear consent for us to process your personal information for a specific purpose (for example, when you submit a contact form).
• Contractual Necessity: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legitimate Interests: Where processing is necessary for our legitimate business interests, including delivering and improving our services, maintaining the security of our systems, and responding to inquiries — provided those interests are not overridden by your rights and interests.
• Legal Obligation: Where processing is necessary to comply with a legal or regulatory obligation to which we are subject.

5. Data Sharing and Disclosure

We do not sell, rent, trade, or otherwise disclose your personal information to third parties for their own marketing purposes. We may share personal information only in the following circumstances:

• Service Providers: We may engage trusted third-party service providers to perform functions on our behalf, such as web hosting, email delivery, and payment processing. These providers are contractually bound to process personal information only on our instructions and in compliance with this Privacy Policy and applicable data protection laws.
• Legal Requirements: We may disclose personal information if required to do so by law, regulation, subpoena, court order, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
• Business Transfers: In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, personal information held by us may be among the assets transferred, subject to the commitments made in this Privacy Policy.
• With Your Consent: We may share your personal information for any other purpose with your explicit consent.

6. Data Retention

We retain personal information only for as long as is necessary to fulfill the purposes for which it was collected, or as required by applicable law. Our retention periods are determined by:

• The nature and sensitivity of the information;
• The potential risk of harm from unauthorized use or disclosure;
• The purposes for which we process the information;
• Applicable legal, regulatory, tax, and accounting requirements.

In general:

• Contact form submissions are retained for up to 24 months from the date of last communication, unless an ongoing business relationship exists.
• Server access logs are retained for a maximum of 90 days.
• Client project records and communications are retained for the duration of the engagement plus seven years, in accordance with Canadian corporate and tax record-keeping requirements.
• Email correspondence is retained for up to seven years for business and legal purposes.

When personal information is no longer required, we securely delete or anonymize it.

7. Data Security

We implement appropriate technical and organizational measures to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include:

• Encryption of data in transit using TLS 1.3;
• Encryption of data at rest where technically feasible;
• Access controls limiting personal information to personnel who require it for legitimate business purposes;
• Regular security assessments of our systems and infrastructure;
• Physical security measures at our office location;
• Incident response procedures for data breach events.

While we strive to protect your personal information, no method of transmission over the Internet or method of electronic storage is absolutely secure. We cannot guarantee the absolute security of your personal information.

8. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Right of Access: You may request confirmation of whether we process your personal information and, if so, access to that information.
• Right of Rectification: You may request that we correct or update inaccurate or incomplete personal information we hold about you.
• Right of Erasure: You may request that we delete your personal information under certain circumstances, such as when it is no longer necessary for the purpose for which it was collected.
• Right of Restriction: You may request that we restrict the processing of your personal information in certain situations.
• Right of Data Portability: You may request a copy of your personal information in a structured, commonly used, and machine-readable format.
• Right to Object: You may object to the processing of your personal information based on legitimate interests.
• Right to Withdraw Consent: Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, please contact us at xifeng@freedomsef.buzz or by postal mail at our office address listed in Section 1.1. We will respond to your request within 30 calendar days. We may need to verify your identity before processing your request.

9. International Data Transfers

Freedom Sef Inc. is based in Canada, and our primary data processing activities occur within Canada. In certain circumstances, personal information may be transferred to, stored, or processed in a country other than the one in which it was collected, including countries outside the European Economic Area. When we transfer personal information across borders, we take appropriate safeguards to ensure that your information receives an adequate level of protection as required by applicable law.

10. Canada-Specific Provisions

Freedom Sef Inc. complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation in Canada. Under Canadian law, you have the right to access your personal information held by us and to challenge its accuracy and completeness. You may also file a complaint with the Office of the Privacy Commissioner of Canada if you believe we have not handled your personal information in accordance with applicable law.

11. California Privacy Rights

If you are a resident of California, you may have rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA). Freedom Sef Inc. does not sell personal information as defined under the CCPA. Should you wish to exercise your rights under California law, including the right to know what personal information we collect, the right to delete personal information, and the right to non-discrimination for exercising these rights, please contact us using the information in Section 1.1.

12. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make material changes, we will post the revised policy on this page and update the effective date. We encourage you to review this Privacy Policy periodically. Your continued use of our website or services after any changes constitutes your acceptance of the revised policy.

13. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at: